Melton Buyer Worksheets

Specification sheet

Keep composition, weight and unit, total width, usable width and evidence status in separate fields. Identify the applicable article or physical reference. Unknown values remain open rather than zero.

Sample comparison

Record the same observations for each identified sample. State the light, face, direction and handling setup. Preserve the physical samples and attach the relevant supplied information.

Coat detail trial record

List the detail, pattern, face fabric, support materials and trial conditions. Record an observation only after the trial. Keep the buyer's observation distinct from supplier confirmation.

Quotation request

Include the garment, material requirements, quantity per colour, sample need and target milestones. Ask about commercial conditions rather than filling invented minimums, prices or delivery promises.

File formats

TXT is UTF-8 plain text for messages and document editing. TSV is tab-separated text for spreadsheet import. They are blank worksheets, not certified supplier data or an accepted quotation.

Share the useful version

Keep a dated copy of the completed worksheet with the sample revision. Add it to your own email or message to Mr Kcal. Downloading the file does not send it to Fred.

Choose a worksheet by the handover it must support

Use the specification sheet to clarify the article, the comparison sheet to preserve observations, the trial record to identify a construction, and the RFQ sheet to compare replies to one brief. Retain unknown fields as questions. A completed-looking worksheet is less useful than an honest record of the decision still waiting for evidence.

Keep related worksheets connected without duplicating the evidence

Give the material one consistent buyer reference and use it in the specification, comparison, trial and enquiry records. When a replacement is a different candidate, create another reference and keep the relationship visible. A photograph or supplier reply can be indexed once and cited from the relevant records, so that colleagues do not unknowingly review different file versions under the same description.

At handover, state the present decision and the specific unresolved question. A complete-looking worksheet with guessed fields is less useful than a clear gap assigned to a recipient. If the reply changes a requirement, preserve the old sheet and explain the revision.